INDEPENDENCE
STATE AIRPORT SUPPORT BOARD
OPERATING POLICIES
The Bylaws provide for the establishment of operating policies. These policies are established in support of the Bylaws and may be changed or modified from time to time, as the Board deems advisable for the efficient and effective operation of the organization.
1. MEMBERSHIP ON THE BOARD:
Article II and Article IV provide for the establishment and deletion of membership on the Board. Membership may be either voting or non-voting, as the Board may direct according to the standards below.
A. Voting membership.
The Board may establish a voting membership for any group who requests, in writing through a letter to the Board, to be included on the Board. A voting membership requires that a user group maintain an “active presence” on the Independence State Airport as defined in Article II, Section 1., of the Bylaws.
The request for membership must include a description of the group’s activities and the manner in which an active presence is established through a reporting relationship to the Oregon State Department of Aviation. Approval of the membership will be determined by the Board of Directors and requires a majority of all Board members to vote in the affirmative, whether or not they may be present at the time for consideration of a membership application.
Voting membership as of June 16, 2004 includes the representatives of:
· Independence Airpark Homeowner’s Association, Inc.;
· North Annex, Independence Airpark Homeowners, Inc.;
· Independence Airport Lessee’s;
· Independence Airport Business Lessee’s’
· Chapter 292 of the EAA; and
· Polk Co. Chapter, Oregon Pilot’s Association
B. Non-voting membership:
Non-voting memberships may be established using the same process as outlined in A., above, except that their request for membership shall describe how their “demonstrated interest” in the Independence State Airport supports their request for membership on the Board. The purpose of non-voting membership is to be inclusive of groups using or otherwise connected with the facility but who may not maintain an “active presence.”
2. DUES AND ASSESSMENTS:
Article II, Section 2 of the Bylaws provides for a policy establishing funding for the Board through assessment of member groups.
At the time of adoption, and for the foreseeable future, it is the intent of the ISAS Board to rely on donations from member groups.
3. DISCIPLINE AND MEMBER CONDUCT:
Article II, Section 3 of the Bylaws provides for the establishment of policies for the conduct of members.
It is the expectation of the Board that the conduct of members will be in accord with the highest standards of consideration and diplomacy.
It is further expected that members of the Board will be without personal conflict of interest regarding Board decisions and that they will disclose potential conflicts of interest to their fellow members assembled for those decision-making purposes. The members assembled shall decide at that time whether or not to include the vote of the individual making the disclosure, or whether an alternate representative from that group should participate. The potential conflict shall be noted in the record of the decision.
Should discipline be required, the circumstances of the situation shall be reported to the group represented by an individual for corrective action. Should it be deemed necessary by a majority of the Board, a replacement representative for that group may be requested.
4. MEETINGS:
Article III of the Bylaws provides for the establishment of a policy and schedule for the conduct of Board meetings.
Regular meetings shall be conducted on a quarterly basis in January, April, July and October on the second Monday of those months.
Executive Sessions, Emergency or Informal meetings may be conducted with reasonable notice as determined by the Board Chair in consultation with at least two other Board members. Notice of such meeting should be provided to Board members via both phone and E-Mail. Every effort should be made to find a time mutually acceptable to all Board members.
5. CONDUCT OF MEETINGS:
Article III, Section 2 of the Bylaws provides for establishing rules of order for the conduct of Board business. These rules of order will apply to all meetings conducted by the Board.
The President of the
Board will Chair all meetings, unless the President specifically makes other
arrangements. The Chair will recognize
individuals who wish to comment, and those individuals need to request to be recognized.
The Chair only votes in
case of a tie, and should not propose motions.
Should it be necessary for the conduct of business, the Chair may
request a motion on an issue from the other Board Members.
Only Board Members can
make motions or call for a vote on a motion, audience members do not have that
authority.
The general expectation
is that individual board members and members of the audience are courteous and
respectful of each other’s views and comments.
In the absence of
appropriate decorum and order, the Chair has the authority to limit an
individual’s comments and may, if necessary, ask a disorderly person to leave
the meeting – whether they are a member of the Board or a member of the
audience.
Should
it be necessary for the conduct of orderly business, the Chair may choose to
designate that Roberts Rules of Order will be followed and the Chair may
appoint a parliamentarian for the purposes of maintaining appropriate order and
procedure at meetings. Should this
approach prove necessary, the meeting may be adjourned
until such time as a copy of Roberts Rules is available and the appointed
parliamentarian is ready to proceed.
6. OFFICERS:
Article IV, Section 2 of the Bylaws provides for selection of a Chair, a Treasurer and a Secretary.
With the exception of the Chair,
officers selected by the Board are not required to be Board members, and may be
selected at each annual meeting, or as otherwise required, at a meeting of the
Board of Directors.
The Chair is responsible for conducting
meetings and arranging for the development of agendas and materials necessary
to maintain an informed board of Directors.
The Chair votes only in case of a tie.
A Secretary/Treasurer will be
appointed. The duties of this position will be to
maintain the minutes and records of the organization and to maintain records
and procedures for the financial matters of the Board. A financial report will be made at each
meeting in writing to the Board members.
The position serves
at the pleasure of the Board, and should be reviewed annually.
7. SELECTION OF STAFFING FOR ACTIVITIES OR PROJECTS:
Article VI provides for the establishment of specific positions for specific activities.
The Board shall, by majority, agree
on individuals selected for implementation of specific projects or management
of ongoing activities.
Any Board Member or Officer may make
recommendations to the Board for an appointment. When there are multiple nominations, the Board shall by motion
approve one candidate.
As part of the selection process, an
agreed upon description of job duties and expectations shall be developed and
adopted by the Board. The job
description shall include an expiration and/or review date to assure that
expectations are maintained on a current basis.
A Webmaster will be appointed. The duties for this
position shall be to organize, present,
and maintain the materials which the ISAS Board has deemed should be posted
publicly on the ISAS web site ("isasg7s5.org").
The documents which the
ISAS Board wishes to post publicly on its web site shall be given to the
Webmaster, either by or through the ISAS Secretary.
The position serves
at the pleasure of the Board, and should be reviewed annually.
An AOPA Liaison will be appointed. It is the intent of the ISAS Board to accept the person whom AOPA has appointed as a volunteer for the Independence State Airport – 7S5. The purpose of this position will be an information exchange function with the Aircraft Owners and Pilots Association by reporting the results of their meetings to the ISAS Board and by reporting any appropriate issues from ISAS Board meetings to the AOPA. The position will be a non-voting member of the ISAS Board.
The
position serves at the pleasure of the Board, and will be reviewed annually.
8. COMMITTEES
Article VII provides for the establishment of committees to address either specific or ongoing activities, and the committees may be either standing or limited in nature.
The Board shall, by majority, agree
on a Chair to be selected for any committee appointed. It shall be the responsibility of that Chair
to recommend members for that Committee for approval by the Board.
Any Board Member or Officer may make
recommendations to the Board for establishment of a Committee and appointment
of a Chair. When there are multiple
nominations, the Board shall by motion approve one candidate for Chair of that
Committee.
As part of the selection and
Committee establishment process, an agreed upon “Charge” document including
scope and expectations shall be developed and adopted for that Committee by the
Board. The document shall include an
expiration and/or review date to assure that scope and expectations are
maintained on a current basis.
9. AMENDING BYLAWS OR ARTICLES OF
INCORPORATION:
Article X of the Bylaws provides for the establishment of a Bylaw amendment process.
These Operating Policies Originally adopted February 10, 2005
Respectfully submitted,
/S/
Gary Van Horn,
Secretary, Treasurer