DRAFT Minutes of


March 13, 2013


The meeting place was Independence Library Conference Room and was called to order at 7:05 pm by Danny Jaffer, Chair. Others present were Mark Mathews, PCOPA; John Wilson, ODA; Ken Hardwick, Chair of ISAS Board; Paul Gilman, CAP and Andy & Connie Andersen, OFF.


  Who Does What & When on the agenda was discussed as follows:


The agenda for this 3ndPlanning Meeting was accepted to use the February Planning Committee Meeting DRAFT Minutes for the Planning Meeting on 3-13-2013 as guide. The February Planning Committee minutes were approved by Motion and affirmative vote of those present.


  1. John Wilson affirmed the ODA has given permission to use 7S5, including use of the Beacon Tower for the Flag Ceremony for Pilot Memorial Tribute on Memorial Day, May 27, 2013.
  2. John stated this request by Swecker, Director of ODA, for OANG at PDX for Flyover of F-15s at beginning of Flag Ceremony on May 27th, , is still in process and might not be possible because of suggested cuts in military budget on May 1st. John Wilson will be contact person.
  3. Discussion of suggestion to include display. Al said he had contacted Henry Bartle’s to help with contacting and parking of Antique and Classic Aircraft.  Al was not present but is still working on such display of both antique aircraft and automobiles. Al has also contacted a Auto Club for a display on vacant lot of Robin Reed.
  4. Andy contact Doug Birge, as Harvey James died of Coronary Arrest in February, to request participation of AMVETS to lower the flags to half-staff and raise them to full staff,  Doug Birge sent e-mail to Andy, stating AMVETS will continue providing this support. Paul said CAP will help as before, while Steven Springer leads in singing the National Anthem. Danny confirmed he has contacted Steven and Steven has agreed to lead singing of National Anthem and will also use his PA equipment for the rest of the event. Steven will also play his recording of a Medley of Military theme songs during the recognition of Military Veterans present. Al Cleveland will contact the local Boy Scout Troup to participate in Flag Salute. Al was not present but will contact Marici and Robin Reid for Cub Scout participation.
  5. Danny stated Senator Winters has agreed to provide “Welcome”, if not required to be in Oregon Legislature that day.
  6. Andy confirmed Rev. Michael Parks will provide the Invocation as last year.
  7. Retired Navy Pilot, Paul Hudgens, member of the Oregon Aviation Board, has been asked to provide the Tribute to Pilots. Mathew Maas, ODA, has agreed to be on standby if Hudgens is not available. John reported Paul Hudgens has agreed to provide “Tribute to pilots”. Danny will attend next ODA Board meeting in Salem on April 2nd at 10am to meet Hudgens.
  8. Debra Plymate, President of Pines Chapter 99s, will to provide the Pilot Memorial Wreath..  Paul said CAP Cadets will place the wreath and will help in presenting USA Flags to families. CAP Cadets will also help in parking cars and manning the traffic stop at corner of Hoffman & Airport Rd.
  9. Presentation of USA Memorial Flags. Danny has contacted Congressman Kurt Schrader who has agreed to provide 20 USA Flags that have flown over the U.S. Capital for families of deceased Aviators being honored, including non Military and the one Lady Aviator. The Planning Committee agreed any pilots, who die after the February Planning meeting, be held over and be included in the 2014 Pilot Memorial Tribute. Discussion followed on whether to give all 20 USA Flags or to reserve them for those who were certified pilots and/or Military pilots. Ken stated he prefers reserving the USA Flags that have flown over the Nations Capitol to Military Veterans and certified pilots. Ken prefers providing Memorial Vases or otherwise to honor non military and those involved with aviation but not pilots as we have done in the past, with help from Airpark So-n-Sos. To do otherwise could dilute the importance of recognizing Veterans and certified pilots. He stated the ISAS Board might be willing to provide the cost of the 9 Memorial Vases or other recognition. Andy made the motion to delay ordering the USA Flags until the ISAS Board meets decide the issues of continuing the present form of honoring the deceased person’s families with USA Flags or other recognition. Motion passed by voice vote. Andy has asked Bob Zafran, Flight Reserve Association (FRA) to help make the presentation of the flags to families as before. Bob is ill but will help CAP Cadets make the presentations, if well enough and able at that time. Whether or not Bob is able to be at the Memorial Tribute, Bob will provide the small US flags like he has done in the past for distribution to youth.. John Wilson said he knows where Bob lives and volunteered to go to his home to get the small flags.
  10. Recognition of Military Veterans present. Steven Springer has agreed to lead the playing of a Medley of Military Music as before and each Military Veteran present will stand as the song of his branch of service is played.   
  11. Andy will follow-up with formal request from Planning Committee to have S/Sgt. Dannielle Ritacco play TAPS as she has in the past.
  12.  Andy will follow-up with request for Missing Man Formation by former leaders Denny Jackson and Dennis Krummel for  this Fly-By of Airpark RVs.
  13. Ron Hanna has agreed to monitor 7S5 radio frequency 122.975mg for safety during the Pilot Memorial Tribute.
  14. Lynn McDonald has agreed to lead Fly-By of various aircraft including: Warbirds, helicopters, powered gliders, home built, light sport, ultralight classic & antique aircraft. Al Cleveland will help parking in designated tie-down areas. Al has made a map of locations and will send copy to ODA.
  15. Dave Martin has agreed to conduct the briefing, on café porch at 10 am, for the required Mandatory Pilot Briefing for all pilots in fly-bys.
  16.  Mark Matthews confirmed the PCOPA will plan the Community Picnic Lunch from 11:30 am to 1 pm, to be held in Nutsch Aviation Hangar, and will budget funds to buy an Oregon Flag to be use for the Pilot Memorial Tribute and for the Memorial Flag pole in front of the café for the rest of the year. Andy will order the proper flag.
  17. Danny has initiated request for US Coast Guard and the OANG in Salem for helicopter fly-by, static display and for a Rescue Demonstration at 1 pm. It was stated there might not be funds for such Fly-Bys after April 1st proposed Military budget cuts.
  18. EAA & PCOPA has been asked to place signs and barricades by Monday morning. Tables and folding chairs to be moved from EAA hangar to Nutsch’s hangar for Community Picnic and plastic chairs to area near the temporary flag pole at the beacon tower. Danny said he will check if there is possibility folding chairs will be available instead of moving EAA chairs for the Community Picnic. If so, EAA needs to know how many folding chairs and tables might be needed. Use of EAA Hangar has been requested for flag ceremony if it rains.
  19. ODA has installed pulley and halyard on airport beacon tower and has been maintained by Dave Martin.
  20. Andy confirmed, Ceremonial flags will be raised at 8 am Monday, on beacon tower and Café flag pole by Al Cleveland.
  21. A volunteer is needed to develop an easel display of pictures and names of those from this area, who were Killed or Missing In Action (MIA), to be built for display in Nutsch’s Hangar during Community Picnic Lunch. Danny had contact Polk County Historical Society for help. Andy has an easel and some material available from previous years. Perhaps the PCHS could also help in writing news articles. Andy said he had visited with David Moellenberndt and Gladys Moorman at the Polk Co. Museum and both stated they are confined to work on Polk County projects and did not have time to do much work outside Polk Co. for the Pilot Memorial Tribute, but might help with a display of deceased or KIA pilots from Polk Co. in Nutsch’s Hangar during Community Picnic on Memorial Day. Danny said he would follow-up with them to help build such a display.
  22. Marquis Spa has given permission for use of their parking lot on Memorial Day. Andy will ask Nutsch Aviation for use of their bus with driver and 1st Baptist Church has already agreed to use their bus and driver to shuttle from parking lot to airport and return from 9 am to 2 pm.
  23. Andy will contact City Councils of Independence, Monmouth and Polk County Commission,  to request “Proclamation” to encourage attendance. This information has been used with news articles.
  24. Farnstrom Mortuary has agreed to print 400 Programs with insert of deceased Aviator list. Farnstrom will also print Posters. Lois Martin has agreed to design masters for Program and Posters. She has requested deadline for making masters, as she is planning a trip.
  25. It was suggested Open House displays be encouraged in the EAA Hangar and Nutsch Aviation Hangar to promote Aviation and Memorials. Marilyn Husser has contacted John Sedey about a Memorial Table for Roberta Sedey. John appreciated the offer but said it is too soon for him after is loss of Roberta.
  26. Restrooms are available in FBO, Nutsch Aviation, and EAA hangars. FBO has agreed to provide Handicap Portable Restroom between two sheds at gas pumps.
  27. Volunteer is needed to write news articles for local Newspapers and organization newsletters. Danny has agreed to help. Andy will provide copies of last years new articles as a guide.
  28. Jerry Pryce and Doug Davis have agreed to be Safety Officers.


            Meeting was adjourned at 7:50 pm with suggestion next Planning Meetings be held on second Wednesday, April 10, 2013, at 7 pm in Independence Library. Request has been approved by Library to reserve the Conference room.

Submitted by Andy Andersen, Corresponding Secretary