7S5 Pilot Memorial Event Review Meeting

July 9, 2007


The meeting was called to order at 7:10 PM by Tom Ritchey.  Present were: Pete Weber, Andy Andersen, Dave Martin, Ron Hanna, Al Cleveland, Linda Leach, and Robert English.  John Wilson of the ODA arrived later.


MINUTES: There were two corrections by Andy to the minutes of May 15: Ron Hanna's name doesn't include a final "h", and for the memorial presentations scratch "vases" and simply put "presentations".  Andy moved that the minutes be approved as corrected, Ron Hanna seconded.  All approved by voice vote.


ACTION ITEMS: tire tracks near the shed that everyone kept tripping over (someone rolled over lot when it was wet) need to be filled.  The property is owned by the ODA, so final authority belongs to them.  John Wilson said he would look into it.

Shelley Muis asked to set up a church benefit food booth, soliciting donations and taking orders for food that the church was preparing, on the day of the event: since she leases the land to the “Starduster Café”, it was hard to say no.  There was some concern about due process, specifically applying for vendor space before a deadline.  Pete Weber made a motion that a letter be sent to Shelley Muis asking her to apply before a certain deadline if she wants to do this next year.  Dave Martin said that this was likely an IAHA matter, and that this could probably be handled by writing an article for the "Loud and Clear" neighborhood newsletter.  Dave wrote a rough draft during discussion, and read the first part of it.  That satisfied those present.


FINANCIAL SUMMARY: Andy passed out a list of each of the financial outlays and incomes for the day's event.  Overall attendance, as judged by food sales, was down from 400 last year to 250: the restaurant being open this year has to be factored into that.  Dave Baker, proprietor of "Starduster Cafe", made a total contribution of $50.00 to the planning committee after the event.  He had a steady flow of customers all day and was very happy.

Many items, such as the port-a-potty and portable flag pole, were donated: this volunteer spirit was the backbone of the event and it could not have happened without these contributions.  Andy had made several contributions including rental of the P.A., and turned out to be $81.95 short after partial reimbursement: he and Tom agreed to split this amount as a donation to the event, which was appreciated by all.

There was some discussion about the advertising, in "The Image", and how effective that might have been.  Also, that it was a good thing to go ahead and rent the P.A. since we couldn't count on the other one being available.


SUGGESTIONS: Next year, we need more help parking cars.  We had good results the year before, and need to get the previous "crew" back working traffic.  The temporary ramp frequency worked well this time, and we'll be keeping that for next year.


ADJOURNMENT: The meeting was adjourned at 8:03 PM.  Next meeting for this group will be November 5th, here at the Gabel's hangar at 7:00 PM.


Respectfully submitted by Robert English, secretary.