ANNUAL MEETING AGENDA

INDEPENDENCE AIRPARK HOMEOWNERS ASSOCIATION

December 4, 2011

CALL TO ORDER

MINUTES FROM NOVEMBER 21 MEETING – Approved via email by BoD members.

RECOGNITION AND THANK YOU FOR SOME VERY SPECIAL PEOPLE THAT HAVE DONE A LOT BEHIND THE SCENES TO HELP THE AIRPARK:

• JIM KIRKENDAL – HAS RECENTLY RETIRED FROM HIS MANY YEARS OF SERVICE ON THE INDEPENDENCE CITY COUNCIL AND HAS ALSO SERVED A NUMBER OF YEARS AS IAHA PRESIDENT. THANKS, JIM, FOR YOUR DEDICATION AND FORTITUDE. WE ALSO WANT TO WISH FORREST PECK THE BEST IN HIS ADVENTURE AS JIM’S REPLACEMENT ON THE CITY COUNCIL.

• OUR APPRECIATION TO RENA PECK FOR HER SERVICE THIS PAST YEAR AS TREASURER AND AS COORDINATOR FOR THE BLOCK HERALD NETWORK. WE UNDERSTAND SHE WILL CONTINUE TO COORDINATE THE NETWORK AND THANK HER IN ADVANCE FOR DOING THAT.

• CRAIG COWLES AND LYNN McDONALD CONTINUE TO SPEND MORE TIME THAN ANYONE TO KEEP UP WITH THE GRASS, WEEDS AND OTHER ISSUES NEEDED TO PROTECT OUR TAXIWAYS AND KEEP US LOOKING GOOD AS WELL AS EVERYONE WHO HELPED ON THE “ANNUAL CLEAN-UP” CREW – THE EFFORTS TO KEEP OUR AIRPARK PROPERTIES IN SHAPE IS SINCERELY APPRECIATED.

• OUR BLOCK HERALDS ARE RECOGNIZED FOR THE OUTSTANDING JOB THEY DO IN KEEPING US ALL INFORMED AND UP TO DATE ON ACTIVITIES IN THE NEIGHBORHOOD AND THE CITY AS A WHOLE. YOUR EFFORTS TRULY HELP BIND US INTO A SOLID COMMUNITY.

• OUR THANKS TO GAIL BOYER WHO HAS SERVED FOR SEVERAL YEARS AS EDITOR OF OUR NEWSLETTER, LOUD AND CLEAR – AND WE ALSO WANT TO THANK LOIS MARTIN IN ADVANCE FOR PICKING UP THE BATON FOR THE COMING YEAR.

PRESIDENT’S ANNUAL REPORT:

THE DETAIL MINUTES FROM BOARD MEETINGS ARE PUBLISHED REGULARLY ON THE IAHA WEBSITE AND WE ALWAYS WELCOME ANY QUESTIONS OR CONCERNS FROM OUR MEMBERS. THE DETAILS ARE THERE, SO I’LL JUST HIT THE HIGHLIGHTS IN THIS REPORT.

• THE TREASURER’S REPORT FOR THE QUARTER ENDING IN SEPTEMBER SHOWS A TOTAL OF $124,215 ON HAND -- $101,049 IS IN CERTIFICATES OF DEPOSIT.

• MAINTENANCE COMMITTEE ACTIVITIES THIS PAST YEAR INCLUDED SIGNIFICANT WORK ON THE DITCH BORDERING SKYLANE TAXIWAY WHICH CLEANED OUT THE SILTING-IN FROM THE LAST 15 OR SO YEARS AND ALSO CORRECTED AND PROTECTED THE CULVERTS AND TAXIWAYS FROM THE EROSION AND FLOW ISSUES. A CINDER BLOCK WALL WAS PLACED IN THE AREA JUST EAST OF THE SIDEWALK TO PROTECT THE TAXIWAY FROM THE EROSION CREEPING TO THE NORTH AS PART OF THE PROJECT.

THE BOARD SPENT A CONSIDERABLE AMOUNT OF TIME THIS PAST YEAR LOOKING AT THE TAXIWAY MAINTENANCE NEEDS AND THE POTENTIAL COSTS OVER TIME IN COMPARISON WITH THE TREASURY AND NO ADJUSTMENTS IN THE ANNUAL MAINTENANCE FEE HAVE BEEN RECOMMENDED. WE DO, HOWEVER NEED TO CONTINUE AN AGGRESSIVE PROGRAM OF MAINTENANCE AND HAVE TENTATIVELY APPROVED A MAINTENANCE PACKAGE THAT COVERS MORE WORK DURING 2012 THAN HAS BEEN ACCOMPLISHED IN A WHILE AND INCLUDES GRINDING AND REPAIVING FOR SOME AREAS, CRACK SEALING AND A NEW PROCESS FOR SEALING THE SURFACES WITH A SPRAY INSTEAD OF A SLURRY.

• BECAUSE THERE HAVE BEEN STREET VEHICLES WHICH MANAGED TO FIND THEIR WAY ONTO OUR TAXIWAYS AND THE POTENTIAL DAMAGE FROM THESE INCURSIONS WHEN THE GATE IS LEFT OPEN IN THE RESTAURANT PARKING LOT WE HAVE DISCUSSED THE POTENTIAL REPLACEMENT OF THAT GATE WITH THE DoA – THEY ARE LOOKING INTO OPTIONS AND COSTS FOR UPGRADING THAT SITUATION.

• THE IAHA ARCHITECTURE COMMITTEE APPROVED TWO PROJECTS DURING 2011 – A ROOM ADDITION TO TRACY SAYLOR’S HOME AT 853 STEARMAN STREET AND A SECOND HANGAR AT THE HOME OF MR. AND MRS. LARRY KRULEJAC AT 611 STINSON STREET.

WOULD OTHER BoD MEMBERS LIKE TO ADD ANYTHING AT THIS TIME?

• OREGON DEPARTMENT OF AVIATION HAS WEATHERED A ROUGH PERIOD FINANCIALLY AS WELL AS SOME TOUGH LEGISLATIVE SCRUTINY BUT SUCCESSFULLY SURVIVED AS AN INDEPENDENT AGENCY WITH MITCH SWECKER HAVING BEEN APPOINTED AS THE AGENCY DIRECTOR. HIS FORMER POST AS STATE AIRPORTS MANAGER HAS RECENTLY BEEN FILLED WITH THE APPOINTMENT OF MATHEW MAASS AND HE RECENTLY VISITED WITH A NUMBER OF FOLKS WHO ARE INTERESTED IN THE ESTABLISHMENT OF A GRASS STRIP ON THE AIRPORT.

• IN SPITE OF CONTINUING CONCERN ON THE PART OF THE FAA, OUR AIRPORT ACCESS REMAINS INTACT AND AS HOPED FOR LAST YEAR, THERE HAS BEEN LEGISLATION APPROVED FOR THE FAA REAUTHORIZATION BILL BY THE HOUSE OF REPRESENTATIVES WHICH INCLUDES LANGUAGE DIRECTING THE FAA THAT THE EXISTANCE OF A RESIDENTIAL TTF AGREEMENT IS NOT GROUNDS FOR DECLARING AN AIRPORT SPONSOR (IN OUR CASE THE STATE OF OREGON) OUT OF COMPLIANCE WITH GRANT ASSURANCES. THE LANGUAGE WAS NOT INCLUDED IN THE SENATE PASSED VERSION OF THE FAA REAUTHORIZATION BILL BUT IS ANTICIPATED TO SURVIVE THE CONFERENCE COMMITTEE REVIEW WHEN THAT IS REPORTED OUT FOR FINAL CONGRESSOINAL APPROVAL.

• THE INCREASE IN OUR ACCESS FEES WHICH WE PROVIDED ADVANCE NOTICE FOR AT THIS TIME LAST YEAR HAS COME TO PASS – THE FIRST CHANGE SINCE 2004 – AND WILL BE EFFECTIVE FOR OUR 2011-12 FISCAL YEAR PAYMENT. OUR ACCESS FEES ARE TIED TO THE MONTHLY ON-AIRPORT TIE-DOWN FEES FOR ALL STATE AIRPORTS.

ARE THERE ANY COMMENTS/CONCERNES/QUESTIONS OR OBSERVATIONS FROM AIRPARK MEMBERS IN GENERAL?

RESULTS OF ELECTIONS -- RENA PECK

ADJOURN FOR SOCIAL TIME.