CALL TO ORDER: The meeting was
called to order at 7:00PM. Present were Ron Singh, Robert English, Lee Nielson,
Dave Ullman, Bob Spencer, Paul Cole and Mike Rhodes. Tom Turnbull was not able
to attend this evening. Community members who attended and signed the guest
roster: Michelle Singh, Ernie Moreno, Holly Rhodes, Lu Nelson, Frank &
Patty Brown, Gus Funnell, Christine Duffield, Alan Wright and LaVeta Day.
INTRODUCTIONS & PROTOCOL REVIEW: Ron introduced the
2025 Board members to the assembled community members, then reviewed the
timetable for the meeting notices as well as the agenda, community member
participation guidelines, protocol for executive sessions when called for, and
committee & working group procedures.
OLD BUSINESS: The minutes from
the previous meeting had been posted on the web in December. Lee moved to
approve the minutes as posted, and Mike seconded. All approved.
ARCHITECTURE: Nothing to report
so far for 2025. The house on Aeronca is getting close to completion, and there
is no update regarding the vacant lot at the end of Aeronca.
MAINTENANCE: Regarding the
placement of the new taxiway signs: there was a discussion with the ODA some
months ago, and they referred to a map we could download which shows the
approximate location of ODAV property.
All IAHA signs need to be installed outside of ODAV property. The
current plan is to do the installation when the weather improves.
When it comes time to spray the weeds we will need to
figure out a way to attach a battery since the tractor we are using now does
not have a power source for any device trailing behind. Ron suggested that IAHA
should have a standing Maintenance Committee (similar to the Architectural
Committee) that Paul chairs. Paul
should utilize this committee to brainstorm ideas such as these.
TREASURER: Mike handed out
financial reports showing the current status of each of the IAHA accounts, the
balances for each, as well as year-end statements for 2024. The packet of
information also included drafts of IAHA financial policies as well as a draft
budget for 2025. Mike reviewed each of these for the assembled community
members including the current Financial Statement dated 2-5-2025. The proposed
budget for 2025 was reviewed line-by-line, then Mike proposed that the draft
be accepted as the official 2025 budget. Bob Spencer seconded. All approved
by voice vote.
Mike moved that pages 1 and 3 of his
report packet be issued to the community members as the “Year End Financial
Statement” within the next 30 days, and Bob Spencer seconded. All approved
by voice vote.
Mike proposed the money left over at
Umpqua Bank from 2024 (since we came in under-budget for the year) be
considered the "contingency fund" for 2025 and the money currently in
the Edward Jones fund accounts be re-designated as Capital Reserve Funds. Bob
Spencer seconded. All approved by voice vote.
As of this date, 14 properties have not yet paid their
2025 HOA Dues. All have been reminded
by email or USPS letter of the approaching deadline.
Mike showed a proposal from Schwindt & Company
regarding the 2024 tax preparation and 2024 Annual Financial Statement Review
as required by ORS 94.760. Mike
described the good service they provided in the previous tax year. Mike made
a motion that Schwindt be engaged as our accountant again this year and Bob
Spencer seconded. All approved by voice vote.
The 30-year Capital Reserve Fund forecast, also included
in Mike's information packet to fulfill State law commitment, was discussed. It
was agreed that a paving report capturing information from the 2023 taxiway
repaving needed to be fashioned and approved to help guide future Boards of
Directors regarding proper taxiway asphalt maintenance between now and 2053.
COMMITTEE REPORTS: Ron had prepared a
list of goals which included various committees (including the enforcement of
taxiway policy) and each was discussed in its turn.
Ron proposed establishing a standing committee to
investigate complaints relating to CC&R violations. He voiced his concerns
about a single person being responsible for enforcing the CC&Rs and taking
any backlash resulting from it. Lee Nielson volunteered to chair this
committee. He will put out a call for volunteers and establish the committee
before the next meeting.
Dave Ullman volunteered to form a committee to look into
software that could integrate the various IAHA functions including the block
herald system.
MEETING SCHEDULE FOR 2025: Ron proposed the
following for the remainder of the year: 5 March, 4 June, 3 September, and 7
December (for the annual membership meeting).
NEW BUSINESS: Mike got an email
from Umpqua Bank asking if we would like some representatives coming to one of
our meetings.
ADJOURNMENT: The meeting was
adjourned at 8:31PM. Next meeting will be 5 March at 7:00PM in the EAA hangar.
Respectfully submitted by Robert English IAHA Secretary.