IAHA Work Session Meeting

26 Feb '24

 

CALL TO ORDER: This meeting was a continuation of the recessed meeting of 22 February, 2024.  It was called to order at 7:00PM by President Ron. Present were Dave Ullman, Alan Wright, Ron Singh, Mike Rhodes, Robert English, Paul Cole and Lee Nielson. Board members Tom Turnbull and Bob Spencer were not able to attend this evening. Guests who signed the sign-in sheet this evening: Michelle Singh, Ernie Moreno, Miles Nelson and Rich Harrison.

 

FINANCES: Ron displayed his (6 November, 23) campaign slide show that diagramed the IAHA budget in very basic terms, with emphasis on the split between operating budget and the long-term maintenance plan. The CC&Rs say the split should be 50/50, but Ron proposed that for the current year we could have a split should be 67/33 - $200 per lot for the operating budget and $100 for long-term maintenance - in order to cover some anticipated expenses this year. He stated that changing the split could be done by a 2/3 vote of members (in person or by proxy) that attend a meeting with that issue on the agenda.  Ron also mentioned that long-term projections were part of what he had anticipated in his plan: twenty years from now he anticipates the taxiways may need to be done again, this time with a more complete dig-out of the taxiways due to the problems uncovered during the 2023 paving project, but that is for future consideration only.

 

Mike then showed his projections for cash flow in 2024, his initial figures showing the 50/50 split between the budget and long-term maintenance fund, and his figures indicated there would be enough to cover the anticipated costs. There was some discussion regarding installing shoulder gravel along the taxiways.  The 2 options were; Do the work with airpark volunteers (~$10,000) or hire a contractor to do it (~$28,000).  The board agreed to include the contractor’s proposal amount in the budget and make the decision later.  Mike's budget figures were considered complete by those in attendance. Dave Ullman moved that the overall budget for 2024 (as edited at this meeting) be approved, and Paul Cole seconded. All present approved by a show of hands (two non-present Board members abstaining).

 

 

For future consideration, with no need to decide about any of this until the Fall of this year, Mike continued his presentation with further charts describing his Capital Budget Reserve Fund projections, with possible checkups of the taxiway system to make sure we are collecting enough money to repave the taxiway system in 20 years. He had two possible projections, one without needing drainage work and the other needing the drainage work done. The amount of time between taxiway checkups was discussed. Ron floated some ideas for discussion: the maintenance committee would keep tabs on the projected costs as time goes on, and that same committee bringing any noticed maintenance issues (such as the need to perform a crack seal) to the Board first for a conversation.  Ron stated that he is against crack sealing or seal coating the taxiways, unless there is an evaluation by a pavement engineer who is familiar with our specific site conditions and deliberate discussion by the board.

 

Former IAHA treasurer Margaret Cleveland had written to Ron (just prior to this meeting) and asked that 2 additional reimbursements be made to her this evening.  One was for a deposit she had given Copy Cats (in December, 2023) for the roster printing, and the other was for 2022 and 2023 Adobe (Acrobat?) software.  The board discussed this and agreed to reimburse Margaret for the printing deposit ($200). Mike said he was still checking for the receipts of the earlier expenses (Adobe software) so that required more time to find the documentation.

 

FOR FUTURE MEETING re ARCHITECTURE: In the spirit of keeping this community visible to the FAA and ODA as a neighborhood of active pilots, Ron proposed sending out a letter to the neighborhood explaining that the Through the Fence agreement asks for an annual list of aircraft based at the airpark and why we should do so.  This helps with federal funding for the airport and more importantly shows that we are still a viable airpark community. 

 

ADJOURNMENT: The meeting was adjourned at 8:32PM. Respectfully submitted by Robert English IAHA Secretary.

 

 

Meeting022624.doc