CALL TO ORDER: President Ron called the meeting to order at 7:00PM. Present were: Dave
Ullman, Bob Spencer, Lee Nielson, Robert English, Ron Singh and Mike Rhodes.
Tom Turnbull and Paul Cole were not in attendance this evening. Community
members who signed the attendance sheet: Michelle Singh, Christine Duffield,
Gus Funnell, Gary & Lori Evans, Rich Harrison, Lori Redden, Ric Wilson,
Paulette & Rich Paulson, Cindy Wilson and John Horn.
MEMBER COMMENTS: One comment had to do with a large number of mice which have been noted in
some yards, and they may spread to other lots so it may be best to try to
control the problem now. Although this
may not be an IAHA responsibility, Ron said that he would pass on this
information to Paul Cole who could discuss this with the (soon to be formed)
maintenance committee.
SECRETARY: The draft minutes from the February meeting have been posted on the web
since mid-February. Ron Singh submitted an addition to those minutes which had
to do with the establishment of a standing committee to investigate reported
CC&R violations. Lee Nielson made the motion to approve the minutes as
corrected and Bob Spencer seconded. All approved. The addition was
made to the February minutes on the web after the meeting.
ARCHITECTURE: The plans for the new house at the end of Aeronca have been approved by
the City and all fees paid, so the owner will start building as soon as
possible. There are no other events to report.
MAINTENANCE: Paul was not here this evening so there was no report.
TREASURER: Mike had a financial statement as of 28 February and he read the figures
from that to the assembled community members. There was one lot that had not
paid the yearly dues, and Mike was not hopeful that the homeowners dues would
be paid. The money will come in eventually when the house sells since it is
secured with a lien.
One CD at the bank
has matured and another will mature shortly, and Mike made a motion that the
funds from both CDs be combined into a new CD for a 3-year term since the funds
are long-term for taxiway replacement funds. Bob Spencer seconded. After some
discussion, all approved by voice vote.
There was some
discussion regarding the pressure washer which is currently in possession of
the former maintenance chair; the concern is who actually owns the unit, and
Ron said he would be talking with the previous maintenance chairman to settle
that question.
POLICY REVIEW: At the February meeting, Mike brought a list of seven proposed financial
policies. The first policy on managing finances has been voted on previously
and was approved at the time with some suggested edits incorporated. The
remaining policies on the list which have yet to be discussed and voted upon:
investment; dues assessment collection; inter-fund borrowing; competitive
bidding; and record retention. Not all of the board members had reviewed these,
so this will be tabled and added to the agenda for the next meeting as a line
item.
Lee read the policy
for IAHA election rules which had been revised in late January of '25. Lee
moved that the policy be adopted and Mike seconded. During discussion, Ron
had some suggestions regarding the format of the policy document as presented
so that it can be finalized with a standardized format to be included among the
other policies. Bob suggested any policies to be added have a revision record
incorporated into the document (as well as the document name) so there is no
doubt whether the current document is the latest revision. A vote was taken
at that point, and all approved by voice vote.
Ron showed his draft
of the "policies and procedures" manual which would contain all the
approved policies. The text of each agreed-upon policy, minus the signatures
present on the original, would be added to the manual. David Ullman suggested
copy & pasting policy language from the approved signed policy into a
separate policy document, would complicate keeping the Policy Manual up to
date. Mike Rhodes suggested using the
Policy Manual format as a table of contents that points directly to the
approved Policy, thus avoiding duplicating language.
A suggested uniform
format for each policy was included in his handout as a separate page to help
guide the format of each new policy. After some discussion, the format
was approved.
Lee read a summary
of his formation of the CC&R Investigation Committee, listing the community
members who had volunteered to be part of it, and summarized their duties.
A question was asked
about the complaint procedure. Ron
described that any resident could bring a complaint to any Board member. The Board member would forward this to the
CC&R Investigation Committee Chair (currently Lee Nielson), who would
utilize the committee to validate the complaint and make personal contact with
the CC&R violation member to try and bring about compliance. If the member acknowledges and corrects the
violation within an agreed upon timeframe, the issue is considered closed. If the member responsible for the violation
refuses to correct the problem, the committee would submit a summary and
recommendation to the Board for their action.
The committee would keep records of all complaints and resulting
actions. A suggestion was made to
include the existing “Confict Resolution Procedures” that are posted on the
IAHA web site.
CC&R UPDATES: Ron stated the CC&Rs were originally developed with an initial term
of 25 years, with 10 year terms to follow.
Ron stated the the CC&R Update Committee is getting very close to a
final draft of suggested changes. The proposed CC&Rs and By-laws will be
forwarded to lawyers for a legal review once completed, and the community would
vote on the changes after that legal review is finished. Discussion was
generally positive with some specific concerns about some verbiage, each discussed
in turn, with special attention paid to the newly diagrammed taxiway clearance
dimensions as clarified in the revised CC&Rs. Dave Ullman and Mike Rhodes
had made specific suggestions to be taken up by the Committee as they are
evaluating the document for finalization. Ron made sure those lists were
available for review by the Committee to take up when they get together at
their next meeting.
ADJOURNMENT: The meeting was adjourned at 8:52PM. The next regular Board meeting is
scheduled for Wednesday 4 June at 7:00PM in the EAA hangar. Respectfully
submitted by Robert English, IAHA Secretary.
Meeting030525.doc