CALL TO
ORDER: The meeting
was called to order by President Ron at 7:00PM Present were Tom Turnbull, Lee Nielson,
Robert English, Ron Singh, Mike Rhodes, Dave Ullman, Paul Cole, and Alan
Wright. Bob Spencer arrived a few minutes later. Community members who signed
the attendance sheet this evening: Ernie Moreno, Betty Koch, Lori Roddem,
Richard Wilson, Gary Evans, Herb Jolliff, Christine Duffield, Vickie McCubbin,
Annesia Schultz, Mark VanPelt, Tom & Jennifer Deckart, Curt Richmond, Miles
Nelson and Richard Webb.
OLD
BUSINESS: The
minutes from the previous meetings have been posted on the web. Dave
Ullman moved the minutes be approved, and Lee Nielson seconded. All
approved by voice vote.
ARCHITECTURE: Ground has been broken for the new
house on Aeronca, and the Evans property on 801 Stinson has sought approval on
a new fence for his property; his proposal is well within the CC&R
guidelines.
MAINTENANCE: Paul Cole said the gravel spreading
operation has been a great success so far, and there will be a need for more
gravel (approximately 5 or 6 loads more) to completely finish the project. Paul
spoke about the work that Paul Franklin (who resides in the North Park)
contributed to the gravel project and his Bobcat loader was instrumental in
helping to load the gravel into the spreader. Mike Rhodes made a motion
to approve reimbursement of rental of Paul Franklin’s Bobcat loader up to $100
per hour. After some discussion about his volunteer status for the labor
contributed, it was agreed that any money offered him would be for equipment
rental, not labor.
Paul proposed
getting rid of the sweeper since it is unneeded with the new asphalt; no action
was taken on the sweeper
TREASURER: Oregon Dept of Revenue sent the
Association a $150 refund saying as a non-profit, we are not required to pay
the minimum Corporate Excise Tax. It appears IAHA’s only State of
Oregon obligation is the $50 annual business registration renewal fee.
Mike proposed
investing some of the current checking and savings account balances once a
month for the next three months to purchase Edward Jones 3-month CDs; these
amounts would renew & expire on a rolling 1 month schedule. Doing so would
still retain adequate funds in checking to cover the rest of the year’s
anticipated expenses. Dave Ullman seconded the motion. All
approved by voice vote.
Ron mentioned
the EAA needs to be paid for our use of this room over the last two years, and
Mike said he would be paying them out of the regular budget.
IAHA FILING
SYSTEM: Mike said
there is a need to restructure the filing system in the file
cabinet. Currently the filing is mostly by year; this includes
banking records, legal, insurance, maintenance records, receipts, property
files which includes copies of checks paid for their dues, county tax records,
etc. Since record retention has differing age requirements based on topic, Mike
suggested the cabinet records be reorganized by topic, then by age within the
topic. A topic list with retention requirements was provided to the
board for consideration.
Mike suggested
keeping hard copies of architectural records, title company records, and lien
records on each of the properties, and the rest of it can be in digital form on
the official IAHA laptop. After some discussion about backup strategies for the
digital data, and where to draw the line (ie what needs to be in hard copy form
and what can be kept in digital form), Ron proposed more discussion among the
Board members regarding this to decide the best approach.
TAXIWAY USAGE
POLICY - UPDATE: Ron
summarized the previous board meeting regarding this particular policy, and the
committee is currently formulating a questionnaire to circulate among the
community members asking about each aspect of the proposed policy and their
feedback on each point. Speed limits, types of vehicles, pedestrians, and
children on the taxiways are also going to be part of the questionnaire to be
evaluated. After receiving that feedback from the community, the policy will be
redrafted in accordance with the feedback received.
Ron, and Dave
also, touched on the issue re whether aircraft could take off & land within
the airpark taxiway system, saying there was an ORS (Oregon Revised Statute)
addressing that point, and any efforts to violate that law would jeopardize our
existing TTF agreement. The practice of "hover taxiing" for
helicopters is currently allowed as there is nothing that bans it specifically,
but under current interpretation of the ORS statute there can be no takeoff or
landing within the Airpark boundary.
Discussion
centered around which of these points were more essential to preserve our TTF agreement
and which are more geared toward taxiway protection (i.e. to preserve the
newly-paved taxiway surface against direct damage). Bob Spencer said the
committee struggled with the limitations of policy vis-a-vis the CC&Rs,
especially since the CC&Rs can be difficult to change but policies can be
changed in one meeting. More discussion centered around helicopters
specifically and whether the community survey would be biased against
helicopters in general due to lack of understanding helicopter operations. The
development of the survey is still in process and wording for these questions
will be carefully considered before it is distributed.
ADJOURNMENT: The meeting was adjourned at 8:25PM. The
next meeting is tentatively scheduled for Thursday 1 of August, 7:00PM at the
EAA hangar. Respectfully submitted by Robert English, IAHA secretary.