IAHA Board Meeting

6 June 2024

 

CALL TO ORDER: The meeting was called to order by President Ron at 7:00PM Present were Tom Turnbull, Lee Nielson, Robert English, Ron Singh, Mike Rhodes, Dave Ullman, Paul Cole, and Alan Wright. Bob Spencer arrived a few minutes later. Community members who signed the attendance sheet this evening: Ernie Moreno, Betty Koch, Lori Roddem, Richard Wilson, Gary Evans, Herb Jolliff, Christine Duffield, Vickie McCubbin, Annesia Schultz, Mark VanPelt, Tom & Jennifer Deckart, Curt Richmond, Miles Nelson and Richard Webb.

 

OLD BUSINESS: The minutes from the previous meetings have been posted on the web. Dave Ullman moved the minutes be approved, and Lee Nielson seconded. All approved by voice vote.

 

ARCHITECTURE: Ground has been broken for the new house on Aeronca, and the Evans property on 801 Stinson has sought approval on a new fence for his property; his proposal is well within the CC&R guidelines.

 

MAINTENANCE: Paul Cole said the gravel spreading operation has been a great success so far, and there will be a need for more gravel (approximately 5 or 6 loads more) to completely finish the project. Paul spoke about the work that Paul Franklin (who resides in the North Park) contributed to the gravel project and his Bobcat loader was instrumental in helping to load the gravel into the spreader. Mike Rhodes made a motion to approve reimbursement of rental of Paul Franklin’s Bobcat loader up to $100 per hour. After some discussion about his volunteer status for the labor contributed, it was agreed that any money offered him would be for equipment rental, not labor.

 

Paul proposed getting rid of the sweeper since it is unneeded with the new asphalt; no action was taken on the sweeper

 

TREASURER: Oregon Dept of Revenue sent the Association a $150 refund saying as a non-profit, we are not required to pay the minimum Corporate Excise Tax.  It appears IAHA’s only State of Oregon obligation is the $50 annual business registration renewal fee. 

Mike proposed investing some of the current checking and savings account balances once a month for the next three months to purchase Edward Jones 3-month CDs; these amounts would renew & expire on a rolling 1 month schedule. Doing so would still retain adequate funds in checking to cover the rest of the year’s anticipated expenses.  Dave Ullman seconded the motion. All approved by voice vote.

Ron mentioned the EAA needs to be paid for our use of this room over the last two years, and Mike said he would be paying them out of the regular budget.

 

IAHA FILING SYSTEM: Mike said there is a need to restructure the filing system in the file cabinet.  Currently the filing is mostly by year; this includes banking records, legal, insurance, maintenance records, receipts, property files which includes copies of checks paid for their dues, county tax records, etc. Since record retention has differing age requirements based on topic, Mike suggested the cabinet records be reorganized by topic, then by age within the topic.  A topic list with retention requirements was provided to the board for consideration.

 

Mike suggested keeping hard copies of architectural records, title company records, and lien records on each of the properties, and the rest of it can be in digital form on the official IAHA laptop. After some discussion about backup strategies for the digital data, and where to draw the line (ie what needs to be in hard copy form and what can be kept in digital form), Ron proposed more discussion among the Board members regarding this to decide the best approach.

 

TAXIWAY USAGE POLICY - UPDATE: Ron summarized the previous board meeting regarding this particular policy, and the committee is currently formulating a questionnaire to circulate among the community members asking about each aspect of the proposed policy and their feedback on each point. Speed limits, types of vehicles, pedestrians, and children on the taxiways are also going to be part of the questionnaire to be evaluated. After receiving that feedback from the community, the policy will be redrafted in accordance with the feedback received.

 

Ron, and Dave also, touched on the issue re whether aircraft could take off & land within the airpark taxiway system, saying there was an ORS (Oregon Revised Statute) addressing that point, and any efforts to violate that law would jeopardize our existing TTF agreement. The practice of "hover taxiing" for helicopters is currently allowed as there is nothing that bans it specifically, but under current interpretation of the ORS statute there can be no takeoff or landing within the Airpark boundary.

 

Discussion centered around which of these points were more essential to preserve our TTF agreement and which are more geared toward taxiway protection (i.e. to preserve the newly-paved taxiway surface against direct damage). Bob Spencer said the committee struggled with the limitations of policy vis-a-vis the CC&Rs, especially since the CC&Rs can be difficult to change but policies can be changed in one meeting. More discussion centered around helicopters specifically and whether the community survey would be biased against helicopters in general due to lack of understanding helicopter operations. The development of the survey is still in process and wording for these questions will be carefully considered before it is distributed.

 

ADJOURNMENT: The meeting was adjourned at 8:25PM. The next meeting is tentatively scheduled for Thursday 1 of August, 7:00PM at the EAA hangar. Respectfully submitted by Robert English, IAHA secretary.

 

 

Meeting060624.doc