The meeting was called to order by President
Gary at 7:00 PM. Present were: Dave Martin, Alan Wright, Gary Van Horn, Robert
English, Rena Peck, John Horn, Craig Cowles, and Kelly Wilson. Guests included Harry
and Suzanne Bladow, Andy Andersen, and Jim Hubule.
SECRETARY: The minutes from the
April meeting were posted on the Web page as a working draft, and all attending
had seen those minutes. John Horn
made the motion to approve, and Rena Peck seconded. All approved by voice vote.
TREASURER: The balance sheet
was passed around for the Board members to view. Some last-minute dues payments were reflected in the balance, and
also the ingress/egress fees paid out to the ODA. Dave Martin made the
motion to approve, and Alan Wright seconded. All approved by voice vote.
MAINTENANCE: Gary reviewed
the original written estimate from Ole Bergman for drainage ditch service, i.e.
removal of west-end sediment accumulation, that the Board had approved at the
last meeting. Copies were passed around for others at the table to read. He also had some copies of a second estimate,
which the Board has yet to discuss, that covered additional work to repair and prevent
further erosion on the north bank and around some of the culvert/pipe crossings
for taxiway access from the lots on Stinson Street. Craig
went through the details of what the work will be and the reasons for it (i.e.
erosion on
the north side of the ditch which could eventually damage the taxiway if allowed
to continue). To
summarize, the contractor will clean out the bottom of the ditch and shore up
the entrances of the access culverts to prevent erosion at those points. The
two estimates add up to approximately $7,000.00. There was a question about whether these estimates include the
recommendations that the City made, and the answer was yes they did. Some discussion came up about where the
exact property line is, differentiating Association property from private
property. We certainly don't want to go
to the expense of a survey, on the other hand there was some unease about
spending Association money to do work on any fraction of someone's private
property. The point was raised that the
real concern is the water and the possible damage it could do to the Airport
common properties. If any homeowner
along the south side of the ditch raises concerns, as some have in the past,
then the work will only cover the part of the ditch that is on Association
property. After discussion, Dave
made the motion that the Association foot the bill for this project, and Rena
seconded. Further discussion
revolved around engineering and liability concerns. A question was raised about whether the ditch should be closed in
with a proper pipe, and there was an answer that the length of the drainage did
not have the proper "drop" for enclosed pipes, and a ditch is the
best option for the "drop" we have.
There was some concern that the property owners bordering the ditch
should be personally informed as to what the Association is going to do, and
the motion was amended to that effect.
All approved the amended motion by voice vote. Craig was asked to draft a letter explaining the project. The work is to start when the ditch is dry.
Next up for discussion was the long-term taxiway maintenance, continuing the discussion from the April meeting. Craig prepared a cost-estimate (based on 75 cents per square foot) for each one of the taxiways, including a visual assessment of current condition. The special surface that the contractor is offering would cover the existing asphalt with a flexible coating and make the base material last longer. The North/South taxiway is in the worst condition and needs to be done this year, and the others can be done each in their turn as the Association can afford. Some discussion centered around whether the Board needed the vote of the Membership before proceeding with the work, and the answer was that the Board's job is to maintain the common property, and this is what we're doing. Rena read from the ByLaws and it was well within the Board's responsibilities to simply do maintenance work on the taxiway system without prior consultation with the Membership. Gary passed around a rough chart showing our current dues receipts balanced against the estimated outlay for taxiway repair as outlined in Craig's estimate. In 9 years, doing one taxiway per year, we would lose an average of $6,000 per year if we keep our dues the same. Craig proposed only doing the taxiways as we can afford it, keeping the dues the same for the next several years, and doing the North/South taxiway this year since it really needs the work. Alan suggested that we watch the repair of one taxiway and see how it holds up, and the North/South is a logical place to start. Craig has not yet had feedback from other customers who have had this work done. During discussion, it was revealed that the North Park redid one of their taxiways and Jerry Pryce should be contacted about what type of material they used. John made the motion to approve the specific job on the North/South taxiway (contingent on getting good reports from other end-users about the new paving process), and Kelly Wilson seconded. Final approval will be considered at the regular July BoD meeting after reviewing the feedback from end-users of the proposed resurfacing project. All approved the motion by voice vote.
SENSITIVE ITEMS:
The Board
met in “executive session” to discuss sensitive items related to complaints
regarding the activities of certain Airpark resident. There was consensus to address the concerns directly with the
resident and request a letter of clarification from them.
GOOD OF THE ORDER:
Andy spoke up, saying that he had sent a letter to Congressman Kurt Schrader,
encouraging him to keep up the "good fight" with the FAA
authorization bill, and also thanking him for helping out with the Memorial Day
fly-by meet. He handed Gary a copy of
the letter, and Gary passed it to Robert for inclusion in the record.
ADJOURNMENT: The meeting
was adjourned at 8:48 PM. The next regularly scheduled meeting is July 28, here
at the EAA hangar, at 7:00 PM.
Meeting0630.doc