The meeting was called to order at 7:00 PM by
President Gary. Present were: Herb Jolliff, Gary Van Horn, Andy and Connie
Andersen, Keith Moes, Gail Hill, Rena Peck, Kelly Wilson, Craig Cowles, Robert English,
Dave Martin, John Horn, Jim Hubule, and Alan Wright.
SECRETARY:
The minutes of the last meeting in May had been posted on the Web site as draft
minutes, and everyone had a chance to read it.
There were no corrections. Dave
Martin made the motion to approve the meeting minutes as posted, and John Horn
seconded. All approved by voice vote.
Gary asked that the Secretary include the
motions that had been voted on by email regarding the taxiway repaving: the
first was on June 24, when a motion was made by John Horn and seconded by Herb
Jolliff to accept Craig Cowles’ suggestion to hire Roger
Langeliers’ Construction Company (Hillsboro, Oregon) to fill/seal the taxiway
cracks. Voting by email, the vote was
affirmative from all Directors. Then,
on July 7, a motion was made by John Horn and seconded by Gary Van Horn to
accept the proposal by Langliers to rout and fill the taxiway cracks at $ 1.23
per foot for a total price of $3,983.97.
All Directors approved by email vote.
TREASURER:
The balance sheet for the first six months of 2010 was passed around. The liens voted on in May have been
filed. Herb Jolliff made the motion to
approve the treasurer’s report, and Dave Martin seconded. All approved by voice vote.
MAINTENANCE:
Craig thanked John for suggesting that IAHA "route" the taxiways, and
then went on to explain what that meant and why that method of crack repair is
much more thorough than what we have been doing recently: they re-cut the crack
into a "V" shape and fill that with a FAA-approved rubberized crack
filler heated to 400 degrees, making a nice flat repair that expands and
contracts with the asphalt. The work
will be done in the third week of August.
$3,984.00 is the price for all of the cracks in the entire taxiway
system: they're not seal-coating this time.
Craig fielded several questions from members; some had seen the DVD that
the vendor had provided showing how the process works. Cones will be placed in
front of the various taxiways when work is in process, and when the work is
done (about an hour later) the cones will be removed.
The ditch in back of Amos' house was next on the
agenda. Craig said we cannot wait too
long to repair this, as the rains will resume in a couple of months. The best method is to put a 40-foot pipe in
and connect it to the existing concrete collars, then fill the cracks with dirt
to make it even with the sidewalk. Gail
Hill said that she hired a surveyor to make sure that the ditch was on her
property before putting the pipe in her section of the same ditch. Behind Amos' house, the ditch is evenly
divided between IAHA property and Amos' private property. The Ash Creek Water Control District, plus
the City Manager, were out here to go over the engineering of this ditch
system: the West end drains into that ditch, so it is part of the greater
drainage system, and that the ditch is the responsibility of the Airpark since
it drains Airport property.
Craig said he felt strongly that the ditch needs
to be fixed, and that it is straightforward & simple to do so. Buzz Thede said it was $2,450.00 to repair
it, and Craig recommended that it be done.
Gail said that she found out from an attorney that the Ash Creek Water
District, not IAHA, has full responsibility for the drainage ditch. Gary asked that Gail share that letter with
the IAHA board, and Gail said she would.
Alan Wright said he had two concerns: one, that the particular section
of the ditch behind Amos' house is not necessarily more dangerous than any other
section; and two, the drop across that section is not enough to carry the
flow. To piecemeal this pipe in small
sections like this may not improve the situation but might make it worse, and
more study is necessary. Lots of
discussion ensued about the various sections further along the same ditch,
other ditches in the area, and where responsibility for erosion begins and ends
for IAHA. John asked if the CC&Rs
say that the owner of the property is responsible for their section of the
ditch, and Gary said that yes, it did.
John said that if IAHA puts money into this section then anyone further
down could say that subsequent problems are IAHA's fault: we don't want
that. Rena concurred with John, that
each owner should be responsible for their own section of the ditch. Dave made a motion that IAHA look for bids
from licensed Civil Engineers to make a design study, evaluating the entire
length of the ditch. Discussion
centered around the going rate for Civil Engineers, which amounts to a blank
check. Gary said Ash Creek Water has a
Civil Engineer on payroll. With that,
Dave retracted his motion, and John made the motion to pursue the matter with
Ash Creek Water District. Herb Jolliff
seconded. All approved by voice vote.
Gail Hill had a request regarding Salem
Seal-Coat, who she hired to re-do her own ramp with two coats: her property
does not have access to the street, and she asked permission from IAHA to
access her ramp from the taxiway. Eight
other homeowners may also hire Salem Seal-Coat to do the same to their
ramps. Dave made the motion that,
pending a letter from each household and the Seal-Coat company that they accept
the responsibility for any potential damage, this request be approved. After some discussion, the Maintenance and
Architectural chairs need to be in on this, the motion was amended to have the
letters sent to the Architectural committee.
John said that the Board needs to be receptive at times like this when a
homeowner needs to do maintenance on their property. Further discussion focused on the fact that this is covered
through the CC&Rs and was a motion even necessary. Since proper procedure is already being
followed, the motion was withdrawn.
ARCHITECTURE: meeting was
on the 14th of June, with the Stockbergers addition on their house. Buzz Thede is doing this addition, and the
foundation is in.
OLD BUSINESS: Rena shared the results of the poll in the last Loud and Clear, saying that only seven people responded to the poll, which was not considered a significant number. Gail said that there are some people on her street that don't have computers at all, and that an electronic-only version will leave them out. After some more discussion, the decision was officially tabled until next meeting.
The Ice Cream Social is scheduled for August 15,
and Gary asked if there was sufficient funding for the ice cream as some
individuals would want to contribute toward it (especially if they love ice
cream). Rena said she would let Gary
know.
The Airport Combination Committee reported that
members of the North object strenuously while those in the South don't seem to
care one way or the other. Gary
suggested the issue be dropped and the current arrangement be kept.
The upcoming Oshkosh meet has an event on July
27 featuring questions and answers with an FAA administrator. The FAA may or may not announce their new
policy until after the Oshkosh meet.
Lobbyists focusing on the TTF issue are waiting for the FAA to announce
this new policy, so there is no news on this front yet.
NEW
BUSINESS: Herb Jolliff asked when the Board would
re-evaluate the homeowners' dues and maybe increase them due to upcoming
taxiway repair. John said that a
definite plan would have to be drafted first about how much money would have to
be spent over how much time, how much more money will be needed to finish that
job, and then a dues hike be proposed based on those projected expenses. No decision was made at this time.
The EAA has approved the IAHA using their
building for meeting for $25.00 a meeting.
This was considered fair. Dave
Martin made the motion to approve this, and John Horn seconded. All approved by voice vote.
Andy said he had several years worth of minutes
of the IAHA when he was secretary, contained in many boxes, and wondered if it
was of any value as a source of information or if it should just be
dumped. After some discussion, Andy
said he would continue to store the boxes.
He also said he visited New
Zealand a couple of years ago, and a community in the North Island is very interested
in starting up an Airpark neighborhood there.
Some of them will be visiting here in the next couple of months. Gary said he would like to talk to them when
they arrive.
Gary asked about compiling the ballots, which is
going to be coming up soon: nominations need to be made at the October
meeting. John said he would ask the
Krummells if their hangar would be available for the year-end meeting.
Gail Hill mentioned that she uses the County
database to double-check the full legal name of the property owners for the
yearly roster, and they have now instituted a $20 fee this year for access to
that database. That fee will be part of
the billing for the roster expenses when the 2011 roster is printed.
ADJOURNMENT:
The meeting was adjourned at 8:57 PM.
The next meeting is set for October 28 at the EAA hangar. It will take place after the Polk County
Pilot’s Meeting is over, which should be around 8 PM.
Respectfully submitted by Robert English,
secretary.
Meeting0724.doc