CALL TO ORDER: President
Ron called the meeting to order at 7:00PM. Present this evening: Bob Spencer,
Lee Nielson, Tom Turnbull, Robert English, Ron Singh, Mike Rhodes and Dave
Ullman. Alan Wright and Paul Cole were absent this evening. Community members
attending this evening: Lori Redden, Richard & Kathleen Hill, Gary &
Lea Jordan Evans, Al Cleveland, Tom & Jennifer Deckard, John Horn,
Christine Duffield, Annesia Schultz, Vince Homer, Shelby & Ed Maldonado,
and Cindy Wilson.
DISCUSSION FROM MEMBERS: There
was a request that the Board issue a statement that the Block Herald system
should not accept or spread messages pertaining to Party politics, especially
during this election year. After establishing that the Block Herald system is
not actually part of IAHA's regular responsibilities, Ron suggested that he
work with Vickie McCubbin to develop verbiage to post requesting people refrain
from posting Party political messages on the Block Herald. There was also
concern raised about using the Block Herald system for commercial advertising.
SECRETARY: The
draft minutes of the previous meeting of 6 June have been posted on the web. Dave
Ullman made the motion to approve the minutes as posted and Bob Spencer
seconded. All approved by voice vote.
ARCHITECTURE:
Two lots on Aeronca: Jim Dees had his plans approved for his lot, and Jim
Lamonca's building project was proceeding according to plan.
MAINTENANCE: Because
Paul Cole was absent, Ron reported that the gravel project is finished and
is considered a success. He also stated that Paul would like to get rid of the
sweeper and gravel spreader. There was
a discussion of who owned the gravel spreader.
Al Cleveland said that it was jointly owned by IAHA and NPHOA. Ron noted
that the NPHOA doesn’t want possession of it either.
TREASURER:
Mike passed around a financial statement as of 7/31/24, and went through the
figures for the benefit of those attending. There is still one property that
has not paid their homeowners dues and after numerous attempts to collect their
dues, a lien has been placed against the property. The gravel project had funds
budgeted for a professional company to do the spreading, but the volunteers
here in the airpark did the job instead so the IAHA treasury saved $23,000.
Mike also stated he had
been unable to locate a CPA to do the Annual Financial Statement review as
required by State law, and the starting cost of such a review would be $3,000
on up, but there is a provision in the State law that 60% of the Association
membership can elect to not do that in a given year. Mike suggested an
alternative would be to find a committee of residents who were qualified for
bookkeeping who could perform the review.
Ron was concerned that there should be an external CPA hired to do the
job since it had not actually been done for many years. Dave U agreed that the
financial concerns we had at the start of the year make an external review a
good idea. For the future, Mike suggested that the IAHA funds destined for the
ODA be might be deposited into an escrow account outside of IAHA and passed on
to ODA when due. This may put IAHA
income under the amount that triggers the need for a CPA financial review. Mike
took the action to investigate the escrow account angle. This year, however, a
review is prudent.
ELECTIONS COMMITTEE REPORT:
The focus of Lee's committee was to examine the elections
process that IAHA uses and offer some proposals. Among them are the following:
1) the candidate be a member of the community for at least a year, 2) that no
legal action be incumbent on the candidate; 3) voting privileges will not be
removed from those whose lots have had liens placed on them, 4) ballots be sent
out by mail 14 days before the elections date, delivered in person at the
annual meeting or sent back by USPS mail to IAHA PO Box 31, 5) three community
members will oversee the counting of the votes.
These points were discussed
during the meeting with an eye toward fine-tuning the committee's proposals at
this early stage. Mike Rhodes read aloud a number of change suggestions
including that the responsibility for the preparation of the voting materials
be moved to the Secretary since the By-Laws already state this should be the
Secretary's purview. He made the motion to strike the proposal that the candidate
be a member of the community for at least a year (item 1B). There was no second
of that motion and the recommendation was not adopted. There will be another
meeting of the committee where the proposals stated at this meeting would be
reevaluated.
Ron added that electronic
voting should be allowed for voting on general issues (excluding financial) –
for example, whether a new Board policy is favorable. Mike stated that there
are ORS statutes governing HOA voting and that the committee should review them.
IAHA FILING SYSTEM REPORT:
Mike passed around a filing structure suggestion to bring some order to the
existing documentation and for the future as well. If any Board member has
suggestions regarding this, please let Mike know.
TAXIWAY USAGE POLICY
UPDATE: This topic had been removed from the agenda prior
to the meeting because the committee had not completed the next steps. However, Dave Ullman passed around a draft
for the Board's education having to do with the coming update of the taxiway
usage policy. Tom Turnbull and Bob Spencer proposed that discussion of this
update be tabled for the next meeting to allow time for informal discussion,
given the amount of time remaining for the meeting tonight. Ron suggested
scheduling a meeting of the committee to evaluate this draft and those in
attendance agreed.
TAXIWAY SIGNAGE:
Ron asked for input regarding the signs that Vince had proposed at a previous
meeting and there was no discussion at this time. Ron would talk with Vince
regarding the manufacture and placement of these new signs as needed.
POLICY AND PROCEDURES: Ron
presented a draft of the "policy and procedure manual" which will
contain all IAHA policies and procedures in one document.
GOOD OF THE ORDER: John
Horn stated that the board had not being doing a good job representing the
airpark at the City on issues such as increased water rates. Ron responded that there are certain issues
that would clearly require board involvement, such as proposed changes to the
RSA Zone (Airpark Overlay), however, other issues that aren’t targeted at the
airpark, may be better handled by individual homeowners, especially when there
may be varying opinions
John Horn also stated that the IAHA Board had
mounted a pushback on the marijuana plant, but ceased when it came to spending more
money on lawyers.
There was additional
discussion regarding possibly using the Block Herald system to alert HOA
residents to upcoming issues being taken up by City of Independence Council.
There was a question about
the airport emergency response team which had fallen into disuse since previous
members of that team had moved away since. Mike suggested a recruiting call for
first responders in the community who would be available and interested to
help. Al Cleveland said he would put that together after the Hood River WAAAM
Sept. fly-in.
ADJOURNMENT: The
meeting was adjourned at 8:25PM. The next proposed meeting date is 5 September
2024 at the EAA hangar at 7:00PM. Respectfully submitted by Robert English IAHA
Secretary.
Meeting080124.doc