CALL TO ORDER:
President Ron called the meeting to order at 7:00PM. Present were Tom Turnbull,
Lee Nielson, Robert English, Ron Singh, Bob Spencer, Mike Rhodes, Dave Ullman
and Paul Cole: all Board members were present. Community members who were
present at tonight's meeting according to the attendance sheet: Michelle Singh,
Christine Duffield, Annesia Schultz, Matt Van Pelt, John Brunning, Mark &
Winnie Alexander, Kobek Kastella, and Rick Wilson.
COMMENTS FROM MEMBERS PRESENT: There were no comments from those assembled this evening.
SECRETARY: The draft
minutes from the previous meeting in April (as well as the special election
meeting in June) have been posted on the web. Dave Ullman moved to approve
the minutes as posted and Lee Nielson seconded. All approved by voice vote.
ARCHITECTURE REPORT: Dave
said the a ramp from the East end of the Bellanca taxiway is being funded and
constructed by Tom Scheler to provide access to his lot on Luscombe Street. Tom
is doing this so that he can sell the property. At a separate lot, a new hangar is being proposed to be a pole
barn structure, and the only objection regarded the proposed building is the
stipulation that the hangar and the house have to be an architectural match for
one another. These plans have yet to be submitted to the Archectural Committee.
MAINTENANCE REPORT:
Paul mentioned that he may be able to use a tractor with a rototiller
attachment that Tom Scheler is renting for a day for his personal use, but
would allow Paul to use it for any remaining time. Paul proposed to rototill a section of the grass strip West of
the Van’s taxiway as a test. He stated
that ODAV would need to approve this work on their portion of the grass
strip. Ron asked that Paul (with his
committee) develop a plan that includes scope, schedule and cost, Ron also
asked that he get ODAV’s response in writing, and to call for utility locates.
Paul purchased an electric weed-wacker with a sickle attachment to take
care of existing weed that are difficult for the mower to get to.
TREASURER
REPORT: Mike read off the current balances and added that we are
within the budget for the current year. Mike then moved that the July
financial statement and the banking Reconcilation Reports from April, May, June
and July be approved, and Bob Spencer seconded. All approved by voice vote.
REVISED
FINANCIAL REVIEW POLICY: State law requires that
organizations like IAHA have their financial statements reviewed by a Certified
Public Accountant, and that has been done for the last three years by a CPA
firm outside of the community. State law allows for members of the community to
waive the annual review by an external firm in any given financial year if 60%
of the voting membership agree. The external CPA review currently costs IAHA
$3100.00, which is 13% of our entire annual budget. Mike has rewritten the
Financial Review Committee Policy F2 regarding the year-end review so that a
committee of community members can perform the review of the accounting statements
in lieu of an outside firm. As proposed, the committee would go over the
documents from the treasurer in January and the review would be completed
before the first quarter meeting of the year. The CPA firm can still do the
work if the community does not want to take up the review process - the
rewritten policy only allows the option without mandating it.
Paul Cole advocated an
external firm reviewing the finances since it serves to maintain the restored
trust in the Association's accounting. Discussion centered around this topic,
and the concern about trusting the resulting review was echoed by a member of
the community who was present. It was also proposed to have some community
involvement as well as an external CPA to do a final review. Mike then motioned
the revised policy be approved (which only allows a change of procedure if the
community votes in favor of it). Lee Nielson seconded. All approved the
policy revision by voice vote. Ron said he would summarize this
change in the next "Community-Que" newsletter.
CC&Rs AND BY-LAWS: Ron
posed the question of what, if any, next steps should be taken because of the
failed CC&Rs vote. He also pointed
out that the Bylaws, although passed and approved by the Board, were currently
no implemented because of the dependencies between the failed CC&Rs and
passed Bylaws. Ron proposed a review of
the two documents to see where the old CC&Rs and new ByLaws conflict. Next
steps can be discussed after those conflicts are identified. Discussion
centered around whether a new community vote could be attempted after a new
revision of the CC&Rs since the trend is toward approval. Further
discussion about specific sections of the proposed CC&Rs were then taken
up. Ron asked for volunteers from the Board to review for
language conflict between the current CC&Rs and the newly revised/approved
By-Laws. Lee, Bob, and Mike raised their hand and were chosen to do the
analysis.
Mike then proposed the election results as of 10 June be approved. Bob
Spencer moved and Lee Nielson seconded. All approved by voice vote.
SOCIAL COMMITTEE UPDATE: Ron
reported for Lori Redden, the head of the Social Committee, as she was
unable to attend this evening though she did send a summary of the activities
that had taken place through the year: a potluck on 20 June which was held in
conjunction with Ric Wilson's Summer Solstice bonfire (approximately 45
community members attended), and an ice cream social and car show on 12 July
(attended by an estimated 75 community members with 15 vintage cars on display).
There are potlucks proposed for the remainder of the year, and Lori was also
wanting to start the Memorial Day Fly-By again since the ISAS committee that
used to organize this event is no longer in existence.
Currently the Social Committee has their own funds that have been
contributed by the community, and Lori is concerned about keeping track of
these funds properly and asked if the IAHA Treasurer can help with that. Mike
said he could do that.
If the future events are
under the auspices of IAHA, then the insurance and room rental fees for the EAA
building could be covered that way (rather than independently). Bob Spencer
proposed reviewing the Social Committee's plans every quarter and make official
approval for each.
PROPOSED NEW WEBSITE: Marc
Alexander, who lives in the North Park, has agreed to help assemble a new
website for each of the Airpark HOAs which has the ability to securely host
various pages (including a secure log-in area for the neighborhood roster and
financial documents which would only be accessible to Airpark residents). He
showed the current state of his proposed website and the data it currently
includes. The goal is to make each HOA's data separately accessible that can
then be updated by Board members or a designated committee. Lee asked if a list
of available homes for sale could be incorporated, and Marc said that could be
done. Ron suggested that Marc send the link for this proposed website to each
Board member to refresh everyone's mind as to the current status of the project,
and Marc said he would do that.
MEETING FOR BOARD NOMINATIONS: Ron stated that there should be a special meeting for nominations for the
2027 IAHA Board, and suggested October 7th, 2026 at 7:00 pm. There
was no objection from those assembled.
GOOD OF THE ORDER:
John Bruning introduced himself as a new airpark homeowner and discussed issues
with a dog that was getting loose and attacking other animals (as well as a few
people). The local police are aware of this issue and they have asked for
documentation of each incident so there is a record that can be entered into
evidence.
Ron mentioned that he was working on the development of easements for 3
existing sidewalks that go through private property without an easement. This was one of IAHA’s goals for 2026 that
has not been completed. Using a highlighted map of the airpark on the TV
screen, Ron showed the current state of the walkway system: some are owned by
IAHA, some are secured with existing easements, and there are four of them
(including one on ODA property) with no recorded easements at all. Ron wrote up
a draft template for an easement which
can be fine-tuned and signed by the various neighbors who do not currently have
an easement on file with the County. Issues to be covered in this proposed
easement would include sidewalk usage, maintenance, and liability. The existing
policy regarding the common use properties can be applied. Mike said he would
contact the IAHA's current insurance company to find out whether the current
policy we have will cover that liability already. A State licensed surveyor may
be needed to prepare the final easement if required by Polk County
ADJOURNMENT: The meeting was
adjourned at 9:17PM. Next scheduled meeting is the special Board meeting on 7
October, which is to be held at 7:00 PM in the EAA hangar. Respectfully
submitted by Robert English, IAHA Secretary.
Meeting081226.doc