CALL TO ORDER: President Alan called the meeting to order at 7:00PM. Present were Board members Keith Moes, Herb Jolliff, Al & Margaret Cleveland, John Horn, Robert English, Alan Wright, Dave Ullman and Gary Van Horn. The guests at tonights meeting who signed the attendance sheet this evening: Donna & Henry Bartle, Betty Koch, Dennis & Kathy Widby, Lee & Bessie Nielson, Ron & Michelle Singh, Bob & Juanita Spencer, Paulette & Rich Paulson, Mark & Kelly Matthews, Kevin Nelson, Paul Cole, Vincent Homer, Scott & Harriett Savage, Miles Nelson, Tom Turnbull, Lin Richmond, Rich Harrison, Ken Day, Ernie Moreno, Gary Evans, Curt Anderson, Adelle Ullman, Marcia Noell, Molly Conroy Ungerecht, Matt Van Pelt, Annesia Schultz, Andy Duncan, Lyle Ungerecht, Matt & Rena Booth, Elizabeth & Randy Moyle, David & Annie Heusser, Richard Wilson, Darin & Rhonda Harper, Brett Wilson, Victoria Kruljac, and Kim Cowley.
FINANCIAL REPORT (topic continued from the previous meeting on 26 October): Mike Rhodes had the floor for the presentation of the financial report that he, Bob Spencer, and Margaret Cleveland had prepared over the past week. After reviewing the last two years of the IAHA financial figures, identifying the major budgetary categories including the reserve funds needed for sporadic major expenditures that the Association may face, he entered every financial transaction that had been done for the period covered (2022-2023). Cash flow findings were reviewed with Margaret to make sure the notes were correct. Going over the figures, Mike stepped through the years covered and detailed each discrepancy he found. The expenses were listed in detail with all of the transactions listed, as were the projections for future expenses including what may happen with the Association insurance. According to his findings the Association is actually in the black and the maintenance expenditures were consistent. He then reviewed what the yearly dues would be based on the actual expenditures documented in his report, including a graph of what it would take to grow the needed reserve fund and what we have now. In conclusion, Mike stated that our current dues are fine to cover the actual maintenance & operating expenditures.
For the future, Mike recommended that the financial documents be kept in a single-purpose laptop that would belong to the Association and whoever serves on the Board as Treasurer would have custody of it as well as access to it. Questions were taken afterward, including the expenditures that were actually made for maintenance equipment and what kind of addition would need to be made each year in order to build the needed Association reserves that were discussed.
Alan asked if the Board wanted to consider a dues increase this year or let it wait until the next Board convenes in 2024. Herb Jolliff reminded everyone that the CC&Rs state the dues are $300, and it needs a vote of the general membership to change it. Dave Ullman recommended reviewing Mike's presentation line by line before such a decision is made. Al recommended that a budget committee be formed now, with the Treasurer as head (with two people not on the Board and one other from the Board), to formulate any future budgets for the Association. Gary Van Horn seconded with one additional suggestion, that this Board make a recommendation to the next Board and let them make the decision. All approved by voice vote. Volunteers from the assembled membership were secured for the committee (Paulette Paulson, Victoria Kruljack, and Bob Spencer). There was some more discussion about the figures that contribute to the general fund, and it was agreed that the current dues are OK for this coming year.
BALLOTS: the ballots are ready to go out after securing people to run for each position. Ron Singh said he would be running for IAHA President and he agreed providing that he had a team to run with him (Tom Turnbull, Lee Nielson, Mike Rhodes and Bob Spencer). He was concerned that a new Board would be constrained by a budget that the previous Board produced, and he went over the list of items that may come up during the coming negotiations with the ODA. Lee Nielson then spoke saying he went out to 86 homeowners and 83 of them signed his petition to not spend money on an attorney for the ODA discussions until it is actually needed. Ron Singh then continued by stating that he went to the ODA to confirm the coming expiration date for the current agreement and that meeting confirmed that the renewal negotiation does not need to happen until 2034.
SECRETARY: The approval
of the previous minutes from July had been tabled at the last meeting. Margaret
Cleveland moved that the minutes be approved, and John Horn seconded. All
approved by voice vote.
GOOD OF THE ORDER: Dave
Ullman read the proposed new resolution for taxiway oversight including
reporting of violations and a fee schedule for penalties. The exact language
was discussed including whether to cover only the paved portion or to also
cover the gravel borders (which can also be damaged). Dave said he would like
to rewrite it with that in mind. Alan asked the Board if this resolution was
good enough to approve in spirit tonight so there was some teeth in the
regulations now, reserving the right to amend the language afterward. Al
Cleveland made the motion and Keith Moes seconded (stating this should be
resolution number 2023-01). After discussion, All approved by voice vote.
The resolution in its current form can be found by clicking here
Victoria Kruljak stated for the record she did not want the business of her hangar light to be brought up in public meetings again since it has been dealt with.
ADJOURNMENT: The meeting was adjourned at 8:55PM. Next meeting is the General Membership meeting on 3 December, 2PM, at the EAA hangar. Respectfully submitted by Robert English, IAHA secretary.