CALL TO ORDER: The
meeting was called to order by President Ron at 7:00PM. Present were: Bob
Spencer, Tom Turnbull, Robert English, Lee Nielson, Ron Singh, Paul Cole, Dave
Ullman and Alan Wright. Treasurer Mike Rhodes was out of town and was not in
attendance this evening. Community members present this evening who signed the
attendance sheet: Michelle Singh, Rich Harrison, James & Jia Evans,
Christine Duffield & Gus Funnell, Rich & Paulette Paulson, Kathleen
& Richard Hill, Toni Paulson, Betty Koch, Dennis & Kathy Widby, LaVeta
Day, John Horn, Matt Van Pelt, Annesia Schultz, Frank & Patty Brown, Sam
Butler, Adele Ullman, Gary & Lea Evans, Curt & Georgia Richmond, Cindy
Wilson, Greg Robl, Dick Dolan Tom & Jennifer Deckard, Vickie McCubbin,
Randy & Elizabeth Montenel, and Holly Rhodes.
COMMENTS FROM MEMBERS IN
ATTENDANCE: There was concern about the Block Herald system that
community members were not getting emails on time and sometimes not at
all. Ron Singh mentioned that the
survey that went out directly from SurveyMonkey about taxiway usage had a few
problems. Bob Spencer commented that the committee had sent out over 200 emails
through SurveyMonkey and just five of them had come back as undeliverable. Presidents Note: Ron forwarded this concern to Shirley Horn (Block Herald Lead).
OLD
BUSINESS -
SECRETARY: The
draft minutes from the October meeting have been posted on the web. Lee
Nielson made the motion to approve the minutes, and all approved by voice
vote
ARCHITECTURE: Dave
said there was not much happening right now, just an inquiry regarding a parked
mobile home that was being dealt with.
MAINTENANCE: Dave
said the taxiway signs are being manufactured now. The tractor had been sold
(since the repair cost exceeded its value) and the sprayer was still in
possession of IAHA. Instead of replacing the lawnmower the committee is
soliciting bids from gardeners for mowing, and there is a neighborhood
volunteer who can do the mowing as needed until a bid is accepted by the
committee.
TREASURER: Ron
summarized Mike's documents including the reconciliation report for November
which had been sent by email to the Board members. Ron stated that there would
be no dues increase anticipated for the coming year. Bob Spencer made the
motion to accept the reconciliation report as presented and Tom Turnbull
seconded. All approved by voice vote.
A community member asked
about the missing funds described in the 2024 Board’s executive summary, and
Ron stated that the topic now was the current statement and not the results of
the executive summary. He offered to
talk to the members off-line after the meeting. Dave Ullman went into more
detail about what research had been done to fully account for what happened to
the funds in previous years.
NEW
BUSINESS -
NORTH/SOUTH TAXIWAY NAME: Ron
mentioned that last year, while managing the taxiway repaving project, he
discovered that the North/South taxiway did not have a name. This caused some confusion during
construction and he had previously suggested naming it “Van’s” taxiway. He asked for a motion to name the
North/South taxiway “Van’s” Lee Nielson made the motion and Bob Spencer
seconded. All approved by voice
vote.
SURVEY RESULTS: Ron
began by summarizing the taxiway usage survey results. He then led a discussion of each element of
the policy which had already been reviewed by IAHA’s attorney who specialized
in HOA law:
1) Types of Vehicles
on Taxiways - there was a slight difference coming from the survey
results regarding the use of golf carts on the taxiway, in that a majority of
respondents favored the usage of such vehicles on the taxiway only if they were
being used as an aircraft tug.
2) Sidewalks -
a "brisk walking speed" was considered a good speed limit for these
sidewalks between taxiways as these are designed for pedestrian traffic rather
than vehicles.
3) Taxiway speed
limits - a majority of people responding to the survey favored
a 10mph speed limit on the taxiways. There was some discussion about this -
Alan Wright was concerned that 10mph was slow for a taxiing aircraft, and Dave
Ullman responded by saying we needed to post some kind of limit so that the
Association could reprimand someone who was obviously speeding (example given
was 30mph). A suggestion was made that the posted limit should be 15 rather
than 10 and there was general agreement about that. Lee Nielson made the
motion that the new limit be set to 15 and Alan Wright seconded. All approved by voice vote.
4) "Condition
of use" - this was
originally titled “Children on taxiways”.
The IAHA attorney was concerned about violating the Fair Housing Act by
discriminating against families with children compared to those without. The lawyer provided recommended language.
5) Helicopters on
taxiways – Ron read language from an email that community member
Matt VanPelt sent to Mike Rhodes (Board member) before this meeting. Matt had written:
“So it
seems that the board will be holding a vote on instituting a “common property
usage policy” vote tomorrow. I find it interesting that they are timing this
vote when you were not present. I feel sorry for the position that this is
putting you in, but as of tomorrow I expect to be incurring personal damages
caused by the actions of the board. I will be seeking litigation to recoup my
losses. My only regret is that it will be the membership at large that will
have to pay for the actions of the board. The legal bills alone that I force
them to incur will cancel out anything that I have or ever will invest into
this organization. I may, or may not win, but I guarantee everyone will know
they have been in a fight.”
Ron offered
the floor to Matt for comment and Matt suggested 3 options: 1) Grandfather him
in and then do whatever we want with helicopter restrictions, 2) Buy him a
helicopter dolly and vehicle to tow it, or 3) he did not explain.
Community member Matt
VanPelt stated that a previous Board had granted him permission to take off
from the Airpark side and he expected the Board to uphold that agreement. Bob
Spencer asked if Matt would share this document with the Board and Matt said he
would. Alan provided some history regarding a past homeowner who air taxied an
R44 over IAHA taxiways to access the airport which did cause the Association
some concern. Lee Nielson made the motion to remove the language under
Section Five to be discussed later, or to include in the CC&Rs, and approve
the remainder of the policy tonight. The motion was amended to not mention the
possibility of including it in the CC&Rs. Dave Ullman seconded the amended
motion. After more discussion, all approved the amended motion by voice
vote.
6) Penalties -
the fines schedule was approved by a majority of respondents.
CC&R/BY-LAWS COMMITTEE
UPDATE: The committee has been meeting weekly since late August
and has reasonably completed its work.
The committee’s activities will be paused over the next couple of months
and the plan is to have the Board provide further direction after which the
attorney will review the document before possible community voting in March.
One of the main points evaluated was the sixty-foot right-of-way along the
taxiways, and the twenty foot setback on each side. The by-laws will also be
considered in due course, and some sections which are in the CC&Rs now may
be moved to the By-Laws since they actually belong there.
IAHA OFFICER NOMINATIONS: Ron
started with the current board members asking each if they wanted to continue
in that capacity which all of them did. Mike Rhodes who was absent was
nominated as IAHA Treasurer by Bob Spencer. Matt VanPelt nominated himself to
run for the architectural chair, and he also nominated Anessia Schultz to be
vice president. Ron stated that the new policy does not allow 2 people from the
same household to be on the Board at the same time, however Matt and Anessia
stated that the new policy did not include unmarried people living together.
Kathleen Hill nominated
herself to be member-at-large. Alan Wright nominated himself for
Member-at-large.
ELECTIONS/ANNUAL MEETING
PLANNING: A team of volunteers under Lee Nielson’s leadership will
be developing the ballots and getting them printed and sent out to each
household along with the bills for the yearly IAHA dues.
ADJOURNMENT: The
meeting was adjourned at 8:49PM. The yearly general meeting is the next one
scheduled, to be held on 1 December at the EAA hangar at 2:00PM. Respectfully
submitted by Robert English, IAHA secretary.